Phoenix College Students

Event Services

Event Services works with college and community entities desiring to use Phoenix College meeting and event spaces. College personnel, student organizations or outside groups can reserve meeting rooms for seven people or auditoriums accommodating 675.

Phoenix College is an ideal meeting destination, situated near the downtown arts, cultural and business districts and only ten minutes from Sky Harbor Airport. TV and film crews also find our historic brick architecture and tree-lined campus the perfect setting for commercials, television shows and motion pictures.

Contact us to discuss your needs and our very competitive rental fee structure (where applicable).

Event Request Form 

MCCCD Administrative Regulation: 1.5 Use of College Facilities

1.5.1 Definitions
1.5.2 Scope of Coverage of this Regulation
1.5.3 General Standards
1.5.4 Written Agreements Required
1.5.5 Insurance Requirements
1.5.6 Rent Required and Exceptions

MCCCD Vision, Mission, Values Statement

Certificate of Insurance: A Certificate of Insurance in the amount of $1,000,000.00 listing Maricopa Community College District at 2411 W. 14th St., Tempe, AZ 85282, as the additional insured is required from all outside agencies/groups holding or participating in an event at PC. The Certificate of Insurance must be received by the Phoenix College Event Services Office no later than 10 working days prior to the event.

Co-sponsored Events: All co-sponsored events must be approved at the Vice President level or higher and require the attendance and coordination of a board approved faculty or staff member for the entire time the facilities are in use. College Safety cannot unlock facilities for students. If you are a PC/MCCD employee and your department or group is co-sponsoring this event, fill out the Co-sponsored Event Approval and Facility Rental Fee Reduction/Waiver Form if you would like this event to be considered for reduced or waived facility use fees. The fee waiver request form must be turned in to the Event Services Office for processing. The group co-sponsoring the event must complete Facility Request Form and return it to the Events Services Office no later than 60 days prior to the event. Facilities and services cannot be guaranteed if this form is not completely filled out and turned in on time.

Emergencies: If the Events Coordinator is not available, please contact College Safety at ext. 57254 in the event of an emergency. They will contact the appropriate department for you.

Event Day: Arrive early and check in with College Safety and the Event Coordinator. Make sure the facilities have been prepared per your request.

Facility Walk Thru: Immediately following your event, complete a facility walk thru with the Event Coordinator. If the event coordinator is not available, make sure everything from your event has been removed and notify Campus Safety that everyone has left the campus. They will secure the facility.

Fees: A non-refundable deposit of 50% of the total facility use fee is required to secure your reservation. The remaining balance must be paid 5 working days prior to the event. Internal or co-sponsored events must provide the Event Services Office with a budget code to be charged. External agencies/organizations must pay all fees with certified funds.

Food Service: If this event requires catering service contact the PC Culinary Café at 602.285.7901 or Chartwells at 602.285.7669. If food or refreshments will be sold/served, please provide the Event Services Office with the name of the group providing food service.

Media Requests: Mike Poplin with PC Information Technology at 602.285-7441 will contact you for information regarding the equipment and/or support you will need for your event. It is imperative that PC Information Technology is notified at least one month prior to your event to ensure the availability of equipment and personnel. PC Information Technology will provide an invoice of charges assessed for equipment and personnel from their area.

PC Logos & Public Relations: To receive assistance in publicizing this event, notify Michelle Klinger at 602.285.7842. If this event is political in nature, i.e. a public official is participating or attending, it is mandatory that you contact the Marketing and Public Relations Office. To obtain a PC logo for your publications visit Marketing/PR/Design

Role of the PC Events Coordinator: The Event Coordinator is an employee of Phoenix College. The role of this position is to make sure all items requested for the event are in place, make sure the facilities are ready, make sure indicated needs are met and ensure that PC policies & procedures are followed by both parties. This person does not set up food, does not assist with decorating, and does not assume the role of co-sponsor or event planner.

Space Type - Rental Rate

Sophomore Square/Pastor Plaza

  • $44.00 per hour

Parking Lots

  • $54.00 per hour

Bulpitt Auditorium ( capacity 674)

  • $150.00 per hour Presentation Rate

John Paul Theater (capacity 267)

  • $200.00 per hour - Production Rate

Sessions Theater (capacity 100)

  • $50.00 per hour

Bear Cave Dining Room (capacity 83)

  • $80.00 per hour

Cafe Oso Dining Room (capacity 96)

  • $62.00 per hour

Classroom

  • $39.00 per hour - Standard Classroom (capacity 39 or less)
  • $58.00 per hour - Large Classroom (capacity 40+)
  • $60.00 per hour - Lecture Hall (capacity 76)
  • $100.00 per hour - Computer Lab

Hacienda Room (capacity 60)
Willo Room (capacity 80)
Dome Conference Room (capacity 140)

  • $100.00 per hour

Additional charges for personnel, equipment and restocking may apply. Please contact the Event & Fleet Services Office for an estimate of rental fees.

PC Campus Closure Dates

2018/2019

2019/2020

Summer

07/01/18 – Sun

07/04/18 - Wed

07/06/18 – Fri

07/07/18 – Sat

07/08/18 – Sun

07/13/18 – Fri

07/14/18 – Sat

07/15/18 – Sun

07/20/18 – Fri

07/21/18 – Sat

07/22/18 – Sun

07/27/18 – Fri

07/28/18 – Sat

07/29/18 – Sun

08/03/18 – Fri

08/04/18 – Sat

08/05/18 – Sun

07/04/19 - Thu

07/05/19 – Fri

07/06/19 – Sat

07/07/19 – Sun

07/12/19 – Fri

07/13/19 – Sat

07/14/19 – Sun

07/19/19 – Fri

07/20/19 – Sat

07/21/19 – Sun

07/26/19 – Fri

07/27/19 – Sat

07/28/19 – Sun

08/02/19 – Fri

08/03/19 – Sat

08/04/19 – Sun

Labor Day Holiday

09/02/18 – Sun

09/03/18 - Mon

09/01/19 – Sun

09/02/19 - Mon

Veterans’ Day Holiday

11/11/18 – Sun

11/12/18 - Mon

11/10/19 – Sun

11/11/19 - Mon

Thanksgiving Day Holiday

11/22/18 - Thu

11/23/18 – Fri

11/24/18 – Sat

11/25/18 – Sun

11/28/19 - Thu

11/29/19 – Fri

11/30/19 – Sat

12/01/19 – Sun

Winter Break

12/24/18 – Mon

12/25/18 - Tue

12/26/18 – Wed

12/27/18 – Thu

12/28/18 – Fri

12/29/18 – Sat

12/30/18 – Sun

12/31/18 – Mon

01/01/19 - Tue

12/24/19 - Tue

12/25/19 - Wed

12/26/19 – Thu

12/27/19 – Fri

12/28/19 – Sat

12/29/19 – Sun

12/30/19 – Mon

12/31/19 – Tue

01/01/20 - Wed

Martin Luther King, Jr. Day Holiday

01/20/19 – Sun

01/21/19 - Mon

01/19/20 – Sun

01/20/20 - Mon

Presidents’ Day Holiday

02/17/19 – Sun

02/18/19 - Mon

02/16/20 – Sun

02/17/20 - Mon

Spring Break

03/14/19 – Thu

03/15/19 – Fri

03/16/19 – Sat

03/17/19 – Sun

03/12/20 – Thu

03/13/20 – Fri

03/14/20 – Sat

03/15/20 – Sun

Summer

05/11/19 – Sat

05/12/19 – Sun

05/17/19 – Fri

05/18/19 – Sat

05/19/19 – Sun

05/24/19 – Fri

05/25/19 – Sat

05/26/19 – Sun

05/27/19 - Mon

05/31/19 – Fri

 

06/01/19 – Sat

06/02/19 – Sun

06/07/19 – Fri

06/08/19 – Sat

06/09/19 – Sun

06/14/19 – Fri

06/15/19 – Sat

06/16/19 – Sun

06/21/19 – Fri

06/22/19 – Sat

06/23/19 – Sun

06/28/19 – Fri

06/29/19 – Sat

06/30/19 – Sun

05/09/20 – Sat

05/10/20 – Sun

05/15/20 – Fri

05/16/20 – Sat

05/17/20 – Sun

05/22/20 – Fri

05/23/20 – Sat

05/24/20 – Sun

05/25/20 - Mon

05/29/20 – Fri

05/30/20 – Sat

05/31/20 – Sun

06/05/20 – Fri

06/06/20 – Sat

06/07/20 – Sun

06/12/20 – Fri

06/13/20 – Sat

06/14/20 – Sun

06/19/20 – Fri

06/20/20 – Sat

06/21/20 – Sun

06/26/20 – Fri

06/27/20 – Sat

06/28/20 – Sun

Dates in bold type signify the college’s observed holiday date.  Please consider these dates as they may affect event attendance, and may also require overtime costs to execute the event.

If the planned event, class, meeting, workshop, training session, etc. falls on one of the closure dates listed above, a request can be made to override the campus closure date.  However, the submission of an override request does not guarantee it will be accommodated.  If possible, please consider scheduling the event/class on a date when the campus is scheduled to be open.  If you decide to submit an override request, please ensure the necessary departments have staffing to support the event/class first (e.g. Operations, Public Safety, Media Services and/or Food Services).  If so, please submit a completed ‘Request to Override Campus Closure Date’ form to the Event Services office.  Do not publicize the event/class until you have received approval for your request.